Designation: Manager Admin and Facilities
Experience: 8-10 years
• Facility Management, Operation & Maintenance, Handling Technical & Soft Services of Corporate offices.
• Preventive & Breakdown Maintenance of HT Substation, Power Transformer, HT & LT Panels, HT Breakers, DG Sets, UPS, HVAC, STP, WTP & other Utility equipment.
• Planning & Scheduling the PPM & TPM of Electrical & Utility equipment.
• Planning Shutdown, Schedule Repair & Maintenance work.
• FM Operations, Handling Helpdesk Management, receive & close the complaints.
• Handling the soft services of Security, Housekeeping, Landscaping, Water & Waste Management.
• Plan, Schedule & Implementing the check sheet for Housekeeping work.
• Planning & Implementing SOP for Technical & Soft services activities.
• Handling the large size team, Man power Management, Planning Duty Roster & Shift schedule.
• Handling AMC & Vendor Management, Vendor Payments, Quote Negotiation.
• Maintenance of Fire Alarm System, Fire Extinguisher System & Fire Hydrant System.
• Handling Critical Equipment Maintenance, Spare Parts Management.
• Maintain the documents of Helpdesk complaints, Daily &Weekly Reports, History book, EB & DG log book, Check Sheet, HT Maintenance Documents & Spares consumption book.
• Maintain the documents of Power Consumption, Water consumption, EB Billing.
• Preparing the Reports & Documents, Reporting to General Manager & Replying to e mails.
• Preparing Daily, Weekly & Monthly report.
• Reporting to General Manager.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize
• Able to complete complex administrative tasks with minimal supervision.
• Proficient in MS Office
• Should possess good negotiation skills
• Good at problem-solving
• An exemplary team leader with strong team-building and sustaining skills.
• Responsible for handling all over the workplace and repair maintenance.
• Responsible for all admin bills, handling invoice verification, follow-ups with the Finance team for payments, maintaining records for audit purposes, and handling petty cash.
• Responsible for budgeting cost estimating, and forecast.
• Responsible for executive vendor agreements.
• Coordination with all vendors time-to-time to enhance office facility and improve the workplace experience.
• Responsible for all building coordination with the landlord
• Managing real-time space management for seat allocation.
• Coordination with the HR team and business for event and day to day activities/requirements
• Responsible for all admin inventory and monthly ordering.
• Responsible for central procurement for remote locations.
• Create Purchase Orders for all procurements as per the finance process.
• Responsible for evaluating support services, identifying needs, anticipating problems, and developing corrective action plans.
• Responsible for the close coordination with the Caterer Partner, deciding on the Menu spread, Special Menus, and Menus for Events. • Responsible for providing feedback to the FB Program Manager for the taste and Vendor Scorecard and KPIs.
• Planning, developing, and coordinating a program of planned, preventive maintenance for site workforce building equipment.
• Coordinates with building Admin team for regular maintenance and repair services.
• Knowledge of statutory compliance.